PURPOSE: In order for the University to remain current in its ability to deliver instruction and conduct daily operations, certain technologies must be updated on a regular basis through a centrally managed replacement program. This program covers the baseline desktop or mobile computing assets.

Program Scope

The program was funded in FY 2013-2014 to support a single primary machine for:

  • General fund (State) full-time staff/faculty positions
  • Shared computers (used by part-time staff/faculty, service points, student assistants in general fund areas)

The program was also funded to support lab and classroom computer upgrades . Based on funding, we expect to replace approximately 200 computers. A key goal for this program is to upgrade or retire all computers running Windows XP before the end of 2013. Microsoft has announced they will not support Windows XP in early 2014.

Program Eligibility

The age/model of the current asset will determine initial eligibility for the current program. Based on funding, we don't expect to replace anything that is less than 5-years old. Eligibility will be reviewed during department visits and when a service ticket is submitted for an older, problematic computer

University Corporation, self-supported and grant funded positions are not eligible under this program. Replacement machines for these users must be processed through the normal procurement process.

NOTE: As the name implies, this is a replacement program; old computers are replaced with a new computer (one-to-one swap).

Click here for details of the computer replacement process

Click here for FAQ's